ESG

ESG Charter

Stakeholder Engagement

MeetKai Brasil is committed to engaging with all its stakeholders, including clients, employees, partners, and community members. We will conduct materiality assessments on a biennial basis to identify and prioritize the most significant ESG topics for each stakeholder group. The outcomes of these assessments will be published in our annual ESG impact report, alongside the corresponding actions we have taken to address the identified material issues.

Diversity & Inclusion

MeetKai Brasil is dedicated to fostering a diverse and inclusive workplace. We will maintain an equal representation of women and under-represented minorities across all levels of our organization, including in leadership positions. Additionally, we will implement targeted recruitment, retention, and career advancement initiatives to ensure that our workforce accurately reflects the diverse communities where we operate. Our D&I strategy will be reviewed annually, and progress will be reported in our ESG impact report.

Risk Management & Whistleblower Protections

MeetKai Brasil takes risk management and whistleblower protections seriously. We have a comprehensive enterprise risk management framework in place that covers ESG-related risks. Our whistleblowing channels are managed by an independent third party, ensuring the anonymity of all reports. All allegations will be promptly investigated, and appropriate actions will be taken to address any misconduct or non-compliance. Our whistleblower protection policy, which is communicated to all employees during onboarding and annually thereafter, prohibits retaliation against anyone who in good faith reports a violation or suspected violation of our code of conduct.

Reporting & Disclosure

MeetKai Brasil will enhance its ESG reporting by providing semi-annual updates on our progress against targets and key performance indicators (KPIs) related to our material ESG issues. These updates will be made available on our website, in both Portuguese and English languages, along with our annual ESG impact report. Our ESG Charter, which outlines our commitments and goals across all material ESG topics, will also be published on our website and shared with all stakeholders.

Integrity & Anti-Corruption

MeetKai Brasil is committed to upholding the highest standards of integrity and combating corruption and fraud in all our operations. Our Employee Handbook, which must be read and acknowledged by every employee, explicitly states this commitment. In addition, we require all employees to sign a separate, standalone Integrity and Anti-Fraud Policy as a mandatory condition of employment. We also maintain a whistleblower channel for reporting any suspected incidents of corruption or fraud, with assurances of anonymity and non-retaliation.

ESG Governance & Stakeholder Engagement

MeetKai Brasil is establishing cross-functional ESG governance structures immediately, including the implementation of comprehensive LGPD compliance programs specifically for AI systems. Our board of directors will have an equal number of insider directors and independent directors, with half of them being women and the other half from under-represented minorities. We will hold quarterly ESG reviews to evaluate progress towards targets and adjust our ESG strategy accordingly. MeetKai Brasil is committed to proactive regulatory engagement to influence emerging standards and will monitor our ESG analytics in real time using a cloud-based platform, with modules for PUE, water, carbon, stakeholder, and risk management.

Stakeholder Engagement & Community Involvement

MeetKai Brasil is committed to maintaining open lines of communication and constructive dialogue with all its stakeholders. We will establish single points of contact for each stakeholder group to facilitate regular conversations, gather feedback directly, and ensure timely updates on our progress, challenges, and decisions affecting them. Our stakeholder engagement strategy will be reviewed annually, and the outcomes will be reported in our ESG impact report. MeetKai Brasil also recognizes its role as a responsible corporate citizen. As part of our community engagement initiatives, we aim to develop a Brazilian tech hub and partner with leading universities to identify promising talent. We will also collaborate with local organizations to identify and support projects that address pressing social and environmental challenges in the communities where we operate.

Energy Commitment

• Deliver ≥ 60% electricity from renewable sources in all Brazilian operations by 2028.
• Maintain PUE ≤ 1.08 and achieve carbon neutrality in data centers by 2030, combining own generation and certified credits.
• Install solar systems that meet at least 30% of annual demand at each site over the next four years.
• Reduce energy intensity per AI inference by 25% through hardware optimization and digital twin monitoring.
• Provide 50 MW of clean energy to underserved communities through solar microgrids in partnership with state and federal governments.
• Purchase hardware exclusively from suppliers with proven ESG and auditable decarbonization plans.

Water Stewardship

• Water Efficiency in Data Centers Implement hybrid liquid cooling systems that achieve a closed-loop design, eliminating water loss and removing 95% of heat via liquid cooling.

• Reduce Water Use Per Person Target a reduction of water use by 10% per person by 2030 through optimized resource management and digital twin monitoring systems.

• LEED-Certified Facilities Operate out of LEED-certified buildings to ensure efficient water fixtures and practices in Brazilian locations.

• Digital Twin and IoT Optimization Leverage digital twins and IoT sensors to monitor and optimize water usage, ensuring maximum efficiency and minimizing waste.

• Water Recycling and Reuse Implement water recycling systems to reuse treated water for cooling and non-critical operations, aiming for 90%+ water reuse in data centers by 2028.

• Community Water Conservation Initiatives Partner with local communities and NGOs to develop educational programs on sustainable water use and support initiatives that promote water conservation in underserved areas.

Social Commitments

• Diversity and Inclusion Hire from underrepresented groups; 30%+ women in management by 2029; minimum of 16 employees with disabilities.

• Employee Appreciation and Retention Offer significant equity through grants and options; competitive compensation and flexibility.

• Workplace Well-being Remote-first policy to minimize waste and promote well-being; use of digital collaboration tools like Zoom and Slack.

• Community Engagement Develop a Brazilian tech hub; partner with leading universities for talent identification and community initiatives.

• Labor Rights Compliance Adhere to US labor laws and Brazil's CLT; prohibit forced or child labor; implement whistleblower protection policies.

• Anti-Corruption and Integrity Commitment to ethical conduct; require all employees to sign the Integrity and Anti-Fraud Policy.

Governance Commitments

• Board Composition & Diversity Ensure 50% representation of women and underrepresented minorities on the board. Establish a dual-board model in Brazil with independent directors and local executives.

• ESG Reporting Standards Adopt SASB-Brazil standards for ESG reporting. Prepare for mandatory CVM Resolution 193 ESG disclosures by 2026. Publish an annual ESG impact report in Portuguese and English (ISO 14001 compliant).

• LGPD Compliance & Automated Decision-Making Implement comprehensive LGPD compliance programs, including Article 20 requirements for automated decision-making review.

• Whistleblower Protection Maintain robust whistleblower protection policies, including non-retaliation and anonymous reporting mechanisms in Portuguese.

• Auditing Procedures Engage third-party auditors from reputable accounting firms to verify ESG metrics and financial controls. Publish audit findings and use them to improve policies and practices.

• Risk Management Framework Develop an ISO 31000-compliant risk management framework, including quarterly risk reports and continuous monitoring of PUE, water, carbon, stakeholder, and risk variables in real-time using a cloud-based platform.

• Integrity & Anti-Corruption Require all employees to sign the Integrity and Anti-Fraud Policy as a mandatory condition of employment. Align with Brazilian anti-corruption laws and international standards (e.g., UN Global Compact).